Within the first week of a term, a student may drop classes via the student portal without having to obtain the signature of a faculty member. No grade of W will appear on the student’s transcript as a result of dropping classes during this week, and the classes will be dropped as a “never attended."
In the event that a student wishes to withdraw from a course or courses or from the university altogether, the following conditions apply with respect to the refund of charges.
- Any student who withdraws from the university prior to the start of the second week of a term is eligible for a refund of charges for that term except the initial enrollment fee, book vouchers, books, and other course materials. The refund of residential charges will be pro-rated.
- Any student who withdraws from all of his or her courses after the start of the second week of the term is eligible for a refund of the tuition charges (including course-overload charges) for those courses, according to the schedule below.
Refunds for 16 Week Courses
Time of Withdrawal Tuition Refund Through week 1 of term (By Sunday 11:59 p.m. CST, Week 1) 100% During week 2 of term (By Sunday 11:59 p.m. CST, Week 2) 75% During week 3 of term (By Sunday 11:59 p.m. CST, Week 3) 50% During week 4 of term (By Sunday 11:59 p.m. CST, Week 4) 25% After week 4 of term No refund
Refunds for 8 Week Courses
Time of Withdrawal Tuition Refund Through week 1 of term (By Sunday 11:59 p.m. CST, Week 1) 100% During week 2 of term (By Sunday 11:59 p.m. CST, Week 2) 50% During week 3 of term (By Sunday 11:59 p.m. CST, Week 3) 25% After week 3 of term No refund
Refunds for Summer 12 Week Courses
Time of Withdrawal Tuition Refund Through week 1 of term (By Sunday 11:59 p.m. CST, Week 1) 100% During week 2 of term (By Sunday 11:59 p.m. CST, Week 2) 75% During week 3 of term (By Sunday 11:59 p.m. CST, Week 3) 50% During week 4 of term (By Sunday 11:59 p.m. CST, Week 4) 25% After week 4 of term No refund
Refunds for Summer 4 & 6 Week Courses
Time of Withdrawal Tuition Refund Through week 1 of term (By Sunday 11:59 p.m. CST, Week 1) 100% During week 2 of term (By Sunday 11:59 p.m. CST, Week 2) 50% After week 2 of term No refund
- Any part-time semester student (enrolled in 11 or fewer credit hours) who withdraws from one or more courses after a term has begun is eligible for a refund of the tuition charges for those courses according to the schedule in the table above.
- Full-time undergraduate semester students (enrolled in 12 to 18 credit hours) whose full-time academic status is not affected by the withdrawal from a course or courses they have already attended are not eligible for any refund of tuition for the withdrawal from those courses.
- Full-time undergraduate traditional students (enrolled in 12- 18 credit hours), who withdraw from a class or classes after the first week of school and then replaces the withdrawn courses with any additional courses, will not incur additional tuition charges as long as enrollment does not exceed 18 credit hours.
- Traditional undergrad students enrolled in classes exceeding 18 credit hours, will be charged a “per hourly” rate. If a withdrawal is processed and there are courses that incurred a “per hourly” rate, then only those hours will be adjusted according to the schedule above.
- Any student wishing to completely withdraw from Lindenwood University after week one of classes should submit a completed withdrawal form, signed by the student’s advisor or the Student and Academic Support Office (SASS) to the Office of Academic Services.
Notes:
(1) Calculations of the return of Title IV aid for withdrawals occurring during the first two weeks of a term will be based on the last date of attendance for the term in which the student withdraws. Students who initiate a withdrawal from the university after the first two weeks of the term will be eligible for a refund of Title IV aid based on the date that the withdrawal form was submitted to Academic Services. A student who remains enrolled beyond the 60 percent point of the term will not be entitled to a return of Title IV aid.
(2) Any student who earns the grade of AF in all coursework within a term will be considered unofficially withdrawn for that term and will be subject to a Title IV refund calculation. Based on this calculation, a portion of Title IV aid may be unearned and required to be returned to the appropriate agency.
(3) Once a housing contract is submitted and housing is assigned, students are legally responsible for all food and housing charges. If a student voluntarily withdraws from classes or if a student is dismissed from University for any reason, including for a violation of any University policy, the student will not be entitled to any refund.
VA Post 9/11 GI Bill® Withdraw Calculations
On January 5, 2021, the President signed the Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020 into law (Public Law 116-315). The new law requires schools and training providers to be financially responsible, instead of the student, for benefits paid directly to an educational institution. This applies to tuition and fee payments and Yellow Ribbon program payments under the Post-9/11 GI Bill® (including under the Edith Nourse Rogers STEM Scholarship), and to advance payment of benefits under the various GI Bill® programs.
However, in accordance with section 1019 of Public Law 116-315, VA will not collect these debts from you. Rather, VA will collect these amounts from your school. In turn, your school may require you to pay any outstanding balance for tuition and other charges or penalties and may contact you regarding this debt.* It is important that you work with your school to resolve this matter.
* Note: Once tuition amount is determined by the VA the school will communicate what is due. Therefore with this change, the VA is now making the school and student responsible for the debt that is owed.
Refund Distribution of Financial Aid
Federal Student Aid is earned over the course of a term. When students are awarded federal financial aid, there is an assumption the student will remain enrolled for the entire term. Students who withdraw from all their classes may not have earned all the federal aid they originally received. Federal regulations mandate a Return of Title IV funds (R2T4) calculation be completed to determine the percentage of aid earned up to the time of withdrawal. Unearned federal aid must be returned to the federal programs. As a result, students who completely withdraw from all their classes and previously had their student account paid in full, may owe a balance to Lindenwood University, the federal government or both.
Lindenwood University’s tuition refund policy is separate from the Return of Title IV funds policy.
The Last Date of Attendance and the Withdrawal Date
The Last Date of Attendance (LDA) is defined as the last date a student attended class, submitted an assignment, took an exam, or participated in some type of instructional activity. Academic Services determines the Last Date of Attendance (LDA) when a student withdraws from all their registered classes. The day that Lindenwood is made aware of the withdrawal is known as the Withdrawal Date. Federal regulations require the R2T4 calculation be completed within 30 days of the Withdrawal date, the date that Lindenwood determined the student withdrew. In addition, all federal funds must be returned to the federal programs within 45 days of the withdrawal date.
Calculating the Percentage of Earned and Unearned Federal Aid
The amount of federal aid a student earned is determined by the number of days the student attended, divided by the total number of days in the term, not counting breaks of five consecutive days or more.
The percentage of aid earned is subtracted from 100% to determine the unearned aid.
Students who withdraw after the 60% point in the term or payment period are considered to have earned 100% of their federal aid.
Institutional Charges
Institutional charges included in the Return of Title IV funds calculation are based on the charges before the student withdrew from all their classes.
The following are institutional charges at Lindenwood University:
- Tuition
- Fees
- Room
- Board
Books and health insurance are not considered institutional charges since books can be purchased outside the university, and health insurance coverage remains intact even if the student withdraws from the university.
Funds are Returned to the Federal Programs in the Following Order:
- Federal Direct Unsubsidized Loans (other than Direct PLUS Loans)
- Federal Direct Subsidized Loans
- Federal Direct PLUS Loans (parent or graduate)
- Federal Pell Grants
- Federal Iraq ad Afghanistan Service Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- TEACH Grants
Example of an R2T4 Calculation
A student registers and attends four classes in a term. Financial aid funds have been disbursed and posted to the student’s account the third week of the term.
The student withdraws from all four classes the fourth week of the term. If the student would have remained enrolled in at least one class, no return calculation would have been required.
The student withdraws on the 20th day of the term. There are a total of 105 calendar days in the term.
= 19%
The student’s charges for the term are as follows:
Tuition $9,950
Fees $850
Housing $5,850
Total Charges $16,650
The student received the following aid posted to their account:
Federal Pell Grant $3,698
Federal Subsidized Loan $1,732
Federal Unsubsidized Loan $990
Total aid disbursed $6,420
Results:
19% of aid earned
Title IV aid earned:
$1,220
Title IV aid to be returned: $5,200
The student will owe a balance to Lindenwood University after $5,200 is returned to the federal programs.
Cash Disbursements
When a student officially or unofficially withdraws from school and has received a cash disbursement for educational expenses that exceeds non-institutional costs of education up to that time, the student owes the excess amount to the Title IV program(s) that helped meet the student’s educational costs. Lindenwood University will follow the same procedures used in the refund policy to determine which Title IV program(s) will receive the student-owed repayment. The university will notify, bill, and collect the amount owed the Title IV program(s) from the student.