Purpose
Lindenwood University is committed to providing a safe and secure web experience for the public and Lindenwood University community. This policy addresses applicable standards and considerations for ensuring the security of data and electronic resources provided.
Scope
This policy applies to all faculty, staff, and individuals employed by Lindenwood University that is producing or replicating content for the institution’s website.
Policy
The Lindenwood University System has an expressed commitment to protecting the privacy of Personally Identifiable Information (PII) of its students, faculty, staff, and other individuals associated with the university.
Data Privacy and Protection Statement
Lindenwood University has an expressed commitment to protecting the privacy of Personally Identifiable Information (PII) of its students, faculty, staff, and other individuals associated with the University. The Lindenwood University System takes what it considers to be appropriate measures in the management of information systems, data networks, and processing to reasonably protect privacy in accordance with regulatory requirements.
Lindenwood University (“LU”) is provided with and/or collects PII for its use as an educational institution. These data may include, but is not limited to, name, social security number, financial and medical information, educational records, credit information, address, and tax information. Other demographic and descriptive data may also be provided and/or collected such as zip code, gender, age, and preferences, but is not considered to be personally identifiable information where such information cannot reasonably be matched to a particular individual. Unless otherwise required by law, or court proceeding, or as a matter of necessity involving risk to life or health, Lindenwood University will not share PII without the prior written consent of the data subject. If you have any questions or would like to make a data subject request, please complete, and submit a Data Subject Request.
PII may be provided, collected, and maintained from prospective/current/former students and their parents/guardians, prospective/current/former employees, and external individuals and entities with which the University transacts business.
PII may be provided, collected, and maintained in various formats including paper forms and as electronic data stored, for example, on servers, computers, hard drives, and databases. LU may take such steps as it deems proper to dispose of this data or to render it inaccessible by normal means of retrieval. Such steps may include, for example, shredding paper forms, purging electronic data and/or electronically wipe or physically destroy hard drives containing PII.
LU seeks to limit access to PII to authorized individuals based on job requirements necessary, in LU’s view, to conduct University business. Employees of the University are expected to respect and protect the confidentiality of PII and employees failing this expectation may be subject to discipline.
Lindenwood University may offer training to employees on PII according to job function and type of data access allowed to promote compliance with the university's Privacy and Personal Data Protection Policy.
Protected data may also reside and/or be accessible to third parties who are contracted to deliver services to the University, such as insurance companies, banking institutions, credit-card processors, and software companies. LU’s contracts with these third parties should include provisions which LU believes oblige these third parties to refrain from sharing or selling data supplied by LU and to take measures to reasonably protect privacy according to University policy and law or regulation.
Lindenwood University does not intentionally release PII without disclosure or consent of the individual unless required by law or to comply with legal proceedings or as a matter of necessity involving risk to life or health. The U.S. Patriot Act dictates that PII may be given to Federal agents without the knowledge or consent of the subject of the PII and that Lindenwood University may be restricted from informing the subject about the request.
Should a data breach occur, Lindenwood University may notify those individuals it considers affected, supply details about the breach LU deems appropriate, and take measures LU deems appropriate to minimize the impact of the breach. Following an incident, LU operating procedures call for an internal review of events and delineation and implementation of steps to help prevent similar incidents in the future.
Lindenwood University encourages all its constituents (students, faculty, staff, vendors) to be knowledgeable about their own responsibility and opportunity to protect personally identifiable information.
Data Collection
Our site uses technologies of third-party partners to help us recognize your device and understand how you use our site(s) so that we can improve our services to reflect your interests and serve you advertisements about the services that are likely to be of more interest to you. Specifically, we collect information about your activity on our site(s) to enable us to:
- Measure and analyze traffic and browsing activity on our site(s);
- Show advertisements for our products and/or services to you on third-party sites;
- Measure and analyze the performance of our advertising campaigns;
Opting-Out
Our partners may use non-cookie technologies that may not be impacted by browser settings that block cookies. Your browser may not permit you to block such technologies. For this reason, you can use the following third-party tools to decline the collection and use of information for the purpose of serving you interest-based advertising:
Website Privacy
Use of the Lindenwood University website, even without reading these terms of use, will be viewed as acceptance of the terms contained within this privacy policy.
Lindenwood University and affiliated third-party vendors collect certain information regarding your use of www.lindenwood.edu, such as your IP address and browser type. Your session and the pages you visit on www.lindenwood.edu will be tracked, but retention and use of tracking data are designed to preserve your anonymity. We may use your IP address to identify the general geographic area from which you are accessing www.lindenwood.edu. We connect data from different systems but do not link IP addresses to any personal information. We may also collect other information as described in this policy.
Website Analytics
Most sections of Lindenwood University-owned websites utilize Google Analytics software to analyze website traffic on our domains. Google Analytics does not create individual profiles for visitors accessible to LU. As deployed by LU, Google Analytics provides business insight and marketing trends without revealing to LU the identities of users on the web.
Cookies
Cookies are small files that are stored on your computer (unless you block or erase them). We use cookies to understand and save your preferences for future visits and to compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. You may block, disable, or erase cookies through your individual browser options.
BY USING THE LINDENWOOD UNIVERSITY WEBSITE, YOU AGREE THAT WE CAN PLACE THESE TYPES OF COOKIES ON YOUR DEVICE.
Information You Provide
During your visit to our website, you may be prompted and choose to provide Lindenwood University information through web forms, email, or other electronic means. LU contemplates that the information provided will be used only for communication about the relevant purpose indicated.
It is LU’s policy not to sell or trade to other colleges, universities, non-profit organizations, or businesses any PII you voluntarily provide to us, such as an email address, name, or phone number.
Educational Records
Family Educational Rights and Privacy Act (FERPA)
Lindenwood University takes measures it deems appropriate to comply with the Family Education Rights and Privacy Act of 1974 (FERPA or the Buckley Amendment). FERPA is a United States federal law that governs disclosure of educational information and records held by an educational institution to third persons such as potential employers, publicly funded educational institutions, and foreign governments.
